No matter how well you’ve planned your special event, issues are bound to come up from time to time. Some of these problems can be anticipated, but others will arise completely out of left field and need to be dealt with on the fly.
These issues can be as simple as logistics or crowd control, but may also be more serious concerns that risk the safety of attendees and/or the security of personal items at your event.”A lot of people wanting to throw concerts or music events hire us” says Danny Gomez, a Dallas private investigator working event security. We typically get hired to keep the peace and ensure the crowds do not get out of control Gomez went on to say.
In short, you need to be ready and prepared to deal with any issues that come up. Ones that don’t concern safety and criminal matters can be handled by office staff before and even during the event, but issues that concern more serious matters should be handled by professionals and with a degree of urgency.
And that’s where hiring security for your special event comes into play. Having trained agents on-site to deal with safety and security is essential to your event coming off in a successful way..
Three of the more serious concerns for any special event organizer include:
This is the most common threat you’ll face as a special event planner, and it’s also the most difficult to prevent. You’ll have a lot of things to attend to on the day of your event, after all, and you can only be in one place at a time.
So, there are obviously going to be several areas that you can’t personally keep an eye on. And that’s why it’s important that you have a sufficient number of competent security staff on-site and at the ready.
A few things you can do to minimize the risk of equipment theft at your special event include, but are not limited to, setting up security cameras in high risk areas, limiting access to areas where expensive equipment is stored and ensuring that you have a proper process in place to deal with issues when they come up.
But even with all of the items listed above, you also want to ensure that you have the proper amount of insurance to deal with thefts if they occur. With big crowds spread out over a large area, it will be hard to guard against everything. So be sure that you’re properly insured just in case.
This is less common, but a far more dangerous issue to deal with with as a special events planner. It’s also another good reason to have a security presence roaming the grounds of your event.
Have your security guards be on the lookout for attendees who may be acting a little aggressively, particularly if they’ve been drinking. This is why you hired them, so let them deal with these situations as they arise.
Other tips for ensuring safety at your event include performing background checks on your volunteers and staff and having plans in place to protect any VIPs who may be attending.
Particularly if you’re using an online ticketing or billing program, there’s a chance that you could encounter a data breach of some kind.
This is the least common of the main issues discussed here, but you need to be prepared for it just the same.
It’s also important to note that it’s extremely difficult to eliminate this sort of threat all together, but just be prepared to deal with it should it happen. It’s always best to be ready for any potential threat, regardless of the chance of it actually occurring.