Tips For Business Efficiency
#1 Multitasking isn’t for Everyone
Not everyone is good at multitasking. In fact, it won’t be wrong to say that only a few people are able to focus on more than one or 2 tasks at the same time, especially when it requires complete focus. People foolishly start believing that they can get more done with multitasking but in reality, work quality suffers and they accomplish much less. People who are highly efficient are aware of the advantages of making concentrated efforts with as few distractions as possible in order to do more in less time. If the work isn’t up to the required quality, more time will be wasted in fixing mistakes.
#2 Learn to Delegate
One of the biggest productivity saps happens when people take on too much work. Don’t take inspiration from CEOs and leaders who are willing to work long hours and tend to overload their schedules. People who are extremely efficient are good at delegating tasks to people who are better at it. If you learn the skill of breaking tasks down into parts and allowing others to contribute, you then open the path to choosing tasks more suited for you which will allow you to complete them in no time without any distraction. See more about how to implement this into an online time management system.
#3 Communicate the Right Way
Poor communication wastes a lot of time. One quick email with bad instructions or unsavory attitude can add a lot of hours to a project. People who are extremely efficient always take their time to make sure their communication is always correct. They are aware of the objectives when they talk to others on phone. Their emails are crafted with purpose and have the desired language to get the work done. It definitely takes longer in the beginning but work gets done at a faster pace and the project is typically completed a few days earlier.
#4 Structuring the Schedule
There are endless productivity and scheduling tools available today and most would think that it will allow people to make their schedules more productive. However, most people often have this feeling that their schedule does not allow them to be at their most productive. Efficient individuals are aware of the importance of having standard routines in their schedule as it allows them to follow a disciplined approach which gives them the time to prepare for important events. In short, you need to learn to control your calendar and you will always have time for the unexpected.
#5 Get Organized
If you are always struggling to find important items, you’re wasting a lot of time. Spending time on finding clothes, pens and keys is not only a waste of time but also creates frustration and distraction, especially when there is an important task that needs to be completed or you need to be somewhere. Being organized allows people to get really efficient. Prepare a place for everything you have. Manufacturing facilities that practice LEAN have a separate home for all the necessary tools. Follow the same principle and organize all your electronics, papers and clothes in a manner that makes it easy for you to find whenever you want something. It will take some extra time in the beginning but eventually, it will save you a lot of time and energy.
#6 Measure Your Time
Do you keep track of your time? Do you know how much time you have wasted this week? I know someone is serious about efficiency when I talk to them on the phone and they tell me the time it has taken when the call is about to end. One thing that sets efficient people apart from others is that they a set time for everything and they make efforts to keep their schedule. Begin by keeping a log of the time you spend on all the activities and conversations for one week. During the next week, set specific times for various activities and keep working on reducing these times. Follow it and you will surely be surprised with the results.