Why is job description important? Before answering this, you must know that what exactly is job description? This is a very important thing to mention before any job opening in your company. It is the thing to be mentioned by the recruiter. It describes the major areas of the employee’s position or job. A careful analysis of all the important facts of job must be done before explaining the job description. This analysis will allow the recruiter to understand the needs of a certain job position. These needs will allow him or her to find out the characteristics of a person to be hired for the job. The four basic things to be mentioned in a job description are:
Methods used to complete those tasks
Purpose of job
Responsibilities of job
Why is job description important?
This will help every potential employee to find out that whether or not he can do this job. Mentioning job description with every job opening will also give you an initial filter of suitable employees. Some of the people will withdraw the thought of applying for this job after finding them different from the person required for the job. Job description is very important for the person who is applying for the job. He can understand the nature of job and requirements after reading this.
Important requirements for a job description:
You must not stick with inflexible job description because this is the property of poor job description. This must be flexible because a flexible job description will inspire you and your employee to try new things and be innovative. This dynamic environment requires every organization to be innovative in every field of its operation. With every little change in information technology and management rules, you have to change yourself, your strategies and the way of working. This shows that a job description must be dynamic, current and functional.
Revising job decryptions:
As mentioned above, a job description must be current, so it should be changed according to the change of organizational and competitive environment and rules. You may have a detailed job description from two years ago but that cannot be used for current perspective because work requirements change every day, with the change of technology so revising the job description is very important. A brand new and improved job description can be designed by this procedure with some addition or removal of responsibilities.
Detailed job description:
A detailed job description must contain following things:
Job Objective or Overall Purpose Statement
List of Duties or Tasks Performed
Description of the Relationships and Roles
Job Specifications and Requirements
Equipment to be used in the performance of job
Collective Bargaining Agreements
In the above mentioned requirements non essential functions means all the tasks and functions which are not important to perform for a specific job position. Collective bargaining agreements are in terms of job function.